Why Veterinary Cloud-Based Software Is the Best Way to Manage Your Practice

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Mock Ups of Onward Vet’s Veterinary Cloud Software Platform

28 April 2023 Rajat Sharma Leave a comment The Onward Vet Resources and Veterinary Blog

Managing a veterinary practice can be overwhelming. From attending to patients and their distressed owners to managing finances, countless tasks require attention to detail and quick response times. 

That’s where technology saves the day.

One of the most valuable aids in a modern veterinary practice’s toolkit is a cloud-based task management software that streamlines operations and improves efficiency, freeing up valuable time and resources for delivering high-quality patient care and client service.

While you might already have systems that work for you, we’re willing to bet that things can be easier, faster, and most importantly, better for your bottom line.

Here’s how and why using veterinary cloud software can make your practice more successful.

What Is Cloud-Based Software?

A cloud-based veterinary practice management system is hosted and accessed entirely online, meaning all data and applications are stored remotely and can be securely accessed from anywhere using an internet-connected device.

On the other hand, traditional software requires complex installations, hardware upgrades, and ongoing maintenance, which can be time-consuming and costly. Manual data backups and updates also increase the risk of data loss or corruption. This can be particularly problematic for smaller or newer practices that may not have the resources or expertise to manage complex IT systems

Veterinary cloud software provides a modern, flexible, and convenient solution.

Benefits of Veterinary Cloud-Based Software

Increased Efficiency and Productivity Through Streamlined Workflows and Automation

Convenience and cost-efficiency of cloud-based task management software extend beyond the setup stage.

In fact, that’s just the tip of the iceberg. A good system is like having a superhero assistant who streamlines workflows and takes time-consuming tasks off your hands, freeing up your focus to give your patients your best.

For example, appointment scheduling and check-ins are notoriously time-consuming procedures, but veterinary cloud software simplifies them. It allows clients to schedule appointments online, while you and your staff can access all their relevant information from any device. No more endless phone calls, missed appointments, or paperwork. Everything is organized and smooth-running.

Speaking of paperwork, electronic medical records and treatment plans are a game-changer for practices that use cloud-based software. Rather than sifting through stacks of paper records or trying to decipher handwritten notes, clinic staff and doctors can quickly and easily find the information they need to make informed decisions about a patient’s care.

Other veterinary cloud software features that significantly improve efficiency and productivity include:

  • Prescription management and refill requests through electronic prescriptions and automatic reminders.
  • Inventory management and ordering through tracking and automatic reordering.
  • Billing and invoicing management with features such as automatic invoicing and payment processing.
  • Reports and real-time data help practice owners and managers make informed decisions and identify areas for improvement.

Improved Patient Care and Client Experience Through Better Communication

Cat Receiving Treatment on Vet Table

At the heart of veterinary medicine is the relationship between patients, clients, and their healthcare providers —communication plays a critical role in building this trust and loyalty.

Unfortunately, old-school methods like phone calls, emails, and snail mail can be inefficient and prone to miscommunication. Veterinary cloud-based software tools enable practices to enhance their communication and create a seamless client experience without the hassle.

Tools such as online appointment scheduling and automatic reminders make it easy for clients to book appointments at their convenience, while reminders minimize missed appointments and ensure timely follow-ups.

Cloud-based task management software also allows you to send personalized messages and postcards to clients based on their pet’s health status or pet birthdays.

These personalized touches go a long way in making your clients feel valued and improving their satisfaction with your services.

Better Financial Performance

Accurate accounting is crucial for any business, but it can be tough to get it right. Mistakes in billing, slow payment processing, and inefficient financial reporting can eat into your profits and take up valuable time.

One of the key benefits of veterinary cloud software is that it streamlines and automates many financial tasks. For example, payment processing and collection can be a headache for veterinarians, but cloud software makes it a breeze. It allows you to offer clients many payment options, including online payments, making it easier for them to purchase your services and settle vet bills on time.

Financial reporting and analysis is also a critical tool as it keeps you informed on where your practice stands financially, helps you identify areas for improvement, and informs decisions that impact the long-term success of your practice.

Increased Data Security and Compliance 

Traditional software and paper-based records can put sensitive patient data at risk due to theft, loss, or damage. Additionally, the Health Insurance Portability and Accountability Act (HIPAA) requires practices to protect clients’ confidential information and can result in significant penalties for violations.

Veterinary cloud software provides enhanced data security and ensures your practice stays compliant with these regulations. For example, Onward Vet’s robust security features ensure all data is stored in secure, remote servers that use advanced encryption and security protocols to safeguard against access breaches or cyber threats.

In addition, the data backup and recovery services of a cloud management system prevent the loss of valuable hospital or client information in case of any accidents.

You can rest easy knowing your management software maintains the confidentiality, integrity, and availability of your practice’s data.

The Results Are Tangible

No doubt, cloud-based software will continue to transform the way veterinary clinics and hospitals operate. From streamlined workflows to automated processes, numerous practices have experienced tangible improvements in their efficiency, profitability, and client satisfaction after implementing veterinary cloud-based software.

But don’t just take our word for it, try it out for yourself. Schedule a free two-week trial of Onward Vet’s cloud-based task management software today and experience firsthand how our platform can take your practice to the next level.

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